Float vs. Resource Guru: Which Resource Management Tool is Best for Your Team?
Mar 26, 2025
Orlando Osorio
Managing resources effectively is a crucial challenge for agencies, consultancies, and teams working on multiple projects. Tools like Float and Resource Guru have emerged as top solutions for resource scheduling, workload balancing, and capacity planning. But which one is right for your team?
In this detailed comparison, we’ll break down their features, pricing, ease of use, and best use cases so you can make an informed decision.
Overview: Float vs. Resource Guru
Feature | Float | Resource Guru |
|---|---|---|
Best for | Agencies, consultancies, design, and marketing teams | IT teams, agencies, teams with complex scheduling needs |
Core Focus | Visual resource scheduling & forecasting | Scheduling and time management |
UI/UX | Intuitive, clean interface | More functional, structured interface |
Time Tracking | Built-in time tracking | Time tracking available |
Project Forecasting | Strong forecasting tools | Less advanced forecasting |
Integrations | Slack, Asana, Trello, Zapier, etc. | Google Calendar, Microsoft Outlook, Slack, Zapier |
Pricing | Starts at $6/user/month | Starts at $4/user/month |
1. Ease of Use & Interface
Float: Designed for Simplicity & Visual Clarity
Float is well-known for its minimalist and highly visual scheduling system. If your team prefers an intuitive drag-and-drop interface with an easy learning curve, Float is a strong choice. The dashboard makes it effortless to see who's working on what, how workloads are distributed, and upcoming availability.
✅ Pros:
Simple UI, easy drag-and-drop scheduling
Customizable project timelines
Color-coded workload visualization
🚫 Cons:
Might feel too lightweight for teams needing complex scheduling logic
Limited reporting options compared to Resource Guru
Resource Guru: Built for Structured Scheduling
Resource Guru offers a more structured and data-driven approach. It provides a powerful calendar-based scheduling system where teams can allocate tasks with specific time slots and avoid overbooking.
✅ Pros:
Detailed leave management and capacity planning
Clear daily and weekly views of team availability
Good for teams managing billable hours
🚫 Cons:
Less visually appealing compared to Float
Can feel overly structured for agencies wanting a more flexible system
2. Scheduling & Workload Management
Float offers flexible scheduling with a real-time overview of team availability, while Resource Guru is built for structured time allocation.
Float is great for teams that prefer a lightweight, fast way to schedule projects without getting into too much detail.
Resource Guru is better for teams that require precise scheduling (e.g., IT support teams, service-based businesses managing appointments).
📌 Verdict:
Choose Float for flexible, visual scheduling.
Choose Resource Guru if you need a more structured approach to avoid overbooking.
3. Time Tracking & Reporting
Float includes built-in time tracking, helping teams compare planned vs. actual work hours.
Resource Guru focuses more on time allocation rather than active tracking, but it has solid reporting tools for managers.
📌 Verdict: If time tracking is important, Float wins. If structured reporting matters more, Resource Guru is better.
4. Forecasting & Capacity Planning
Float's forecasting tools help teams anticipate project needs, preventing understaffing or burnout. You can view resource capacity in real time and make quick adjustments.
Resource Guru also offers capacity management, but it’s more focused on preventing double-booking rather than forecasting workload trends.
📌 Verdict: Float wins in forecasting. Resource Guru wins in avoiding overbookings.
5. Integrations & Compatibility
Both tools offer strong integrations:
Float: Asana, Trello, Slack, Zapier, Google Calendar, Jira
Resource Guru: Google Calendar, Microsoft Outlook, Slack, Zapier
📌 Verdict: Float has broader integrations with more project management tools.
6. Pricing & Value for Money
Feature | Float | Resource Guru |
Starting Price | $6 per user/month | $4 per user/month |
Time Tracking | Included | Available |
Free Trial | 14 Days | 30 Days |
While Resource Guru is slightly cheaper, Float offers more value in forecasting and workload balancing.
📌 Verdict: Resource Guru is more affordable, but Float provides better forecasting tools for growing teams.
Final Verdict: Which One Should You Choose?
Choose Float if you want an intuitive, visually appealing drag-and-drop scheduling tool with forecasting capabilities.
Choose Resource Guru if you need a more structured scheduling system with strong time allocation and leave management.
📌 Best for Agencies & Creative Teams → Float
📌 Best for IT Teams & Structured Workflows → Resource Guru
If your team prioritizes flexibility and ease of use, go with Float. If you need detailed scheduling and structured workload management, Resource Guru is your best bet.
Author: Orlando Osorio
Learned Growth, SEO, Content, Webflow working w/ MasterClass, Robinhood, Medium, Reforge, BetterUp (and new startups). Now helping teams hit unicorn status.
Orlando Osorio is a growth marketing expert, entrepreneur, and angel investor with over a decade of experience helping startups and tech companies scale. He is the founder of Meaningful, a full-stack growth marketing agency that helps startups grow through a data-driven, experiment-led approach. The agency specializes in SEO, content strategy, web development, and growth acquisition, optimizing visibility across Google, YouTube, Perplexity, and ChatGPT.
His expertise extends to MVP development, conversion rate optimization (CRO), and data-driven decision-making through advanced tracking, analytics, and dashboards. Meaningful also optimizes marketing operations with martech automation and seamless integrations.
Beyond execution, the agency provides fractional CMO and CTO services, offering strategic planning, resource allocation, and team mentorship. At Meaningful, strategy, execution, and innovation drive sustainable growth.
Orlando has worked with unicorns and high-growth companies across multiple regions. In the US, he has collaborated with Medium, Robinhood, BetterUp, Reforge, Grove, SamCart, CloudKitchens, ConsumerAffairs, and Swagbucks. In Latin America, he has helped scale Minu, Cashea, Moons, Siclo, Conekta, Klar, Luuna, Crabi, Delta Protect, and Reservamos. In Europe, he has worked with Raycast and Pearson.
Beyond running Meaningful, Orlando is a limited partner at 0BS, Nascent, and 500 Startups, actively investing in and advising early-stage startups. He has founded five companies in travel, wellness, and consulting and participated in MassChallenge, Wayra, and Startup Chile.
As a member of Reforge and Demand Curve, Orlando is a Webflow developer and a strong advocate for the no-code movement. He is passionate about mentorship, coaching teams, and advising founders on go-to-market and growth strategies.
His impact has been recognized across the tech ecosystem. One of his previous companies secured angel investment from Michael Seibel, CEO of Y Combinator, highlighting his ability to build and scale innovative ventures. Additionally, his expertise in web design and development earned him an award from Webflow.
Recently, he joined as a mentor at Endeavor and became an active contributor to Mexico Tech Week, reinforcing his commitment to the startup ecosystem. In his spare time, he hosts Accionables, a podcast where he engages in conversations with industry leaders and innovators.