Best Resource Guru Alternatives for Resource Management in 2025
Mar 26, 2025
Orlando Osorio
Resource management is crucial for agencies, consultancies, and businesses juggling multiple projects and team members. While Resource Guru is a popular tool for scheduling and resource allocation, it may not be the perfect fit for every team. Whether you're looking for better forecasting, more intuitive scheduling, or deeper integrations, there are several alternatives worth considering.
In this article, we’ll explore the top Resource Guru alternatives and highlight their key features, strengths, and pricing so you can find the best tool for your needs.
Why Look for a Resource Guru Alternative?
While Resource Guru is a solid scheduling tool, some teams might find it lacking in key areas, such as:
Limited forecasting capabilities compared to competitors
A more structured, less flexible approach that may not work for all teams
Fewer integrations with project management and collaboration tools
Less visual and intuitive UI than some newer platforms
If any of these pain points resonate with you, here are some of the best Resource Guru alternatives to consider.
1. Supervisible – Best for Agencies & Consulting Teams
Supervisible is a powerful resource management tool designed for agencies and teams that need accurate workload tracking, flexible scheduling, and real-time visibility into project allocation. It provides an intuitive and highly visual interface similar to Float, but with additional features for team collaboration and forecasting.
Key Features:
✅ Real-time resource tracking and availability management
✅ AI-driven forecasting to prevent overloading team members
✅ Customizable dashboards for project and team oversight
✅ Integrations with Asana, Trello, Slack, and other project tools
Pricing:
💰 Pricing available upon request
📌 Best for: Agencies and consulting firms looking for a flexible, high-visibility alternative to Resource Guru.
2. Float – Best for Agencies & Creative Teams
Float is a visually-driven and easy-to-use resource management tool designed for agencies, consultancies, and creative teams. It provides drag-and-drop scheduling, real-time capacity planning, and forecasting tools, making it an excellent alternative to Resource Guru.
Key Features:
✅ Intuitive, drag-and-drop scheduling
✅ Forecasting tools to predict workloads and prevent burnout
✅ Built-in time tracking for comparing planned vs. actual work
✅ Integrations with Slack, Asana, Trello, and Zapier
Pricing:
💰 Starts at $6/user per month
📌 Best for: Agencies and teams that want a more visual, flexible alternative to Resource Guru.
3. Monday.com – Best for Project & Resource Management
Monday.com is a powerful work management platform that combines project management with resource planning. It’s a great choice for teams that need both scheduling and task management in one place.
Key Features:
✅ Highly customizable workflows
✅ Project and resource scheduling in one platform
✅ Visual dashboards for tracking capacity and availability
✅ Automations and integrations with 200+ tools
Pricing:
💰 Starts at $8/user per month
📌 Best for: Teams that need a mix of project management and resource scheduling.
4. ClickUp – Best for Teams Needing a Free Option
ClickUp offers free resource planning tools along with task and project management features. It’s a great choice for startups or small teams looking for an all-in-one platform.
Key Features:
✅ Free plan available with resource management features
✅ Workload and timeline views to track team capacity
✅ Custom dashboards for resource tracking
✅ Integrations with Slack, Google Calendar, and more
Pricing:
💰 Free plan available; Paid plans start at $5/user per month
📌 Best for: Small teams and startups looking for a free Resource Guru alternative.
5. TeamGantt – Best for Gantt Chart Lovers
If your team prefers Gantt chart-based resource scheduling, TeamGantt is a great option. It’s perfect for teams managing complex projects with dependencies and timelines.
Key Features:
✅ Gantt chart-based resource scheduling
✅ Workload management to prevent overbooking
✅ Task dependencies for structured project timelines
✅ Drag-and-drop interface
Pricing:
💰 Starts at $19 per manager per month (free for collaborators)
📌 Best for: Teams that prefer Gantt charts for scheduling.
6. Resource Management by Smartsheet – Best for Enterprise Teams
For enterprise teams that need advanced resource planning, Smartsheet offers a robust, spreadsheet-like interface with powerful reporting and automation.
Key Features:
✅ Detailed resource planning with custom workflows
✅ Enterprise-grade reporting & analytics
✅ Integrations with Microsoft, Google, and Salesforce
✅ Automation features to streamline scheduling
Pricing:
💰 Custom pricing based on team size and needs
📌 Best for: Large teams and enterprises needing advanced resource management.
Final Thoughts: Which Resource Guru Alternative is Best for You?
Choosing the right resource management tool depends on your team’s size, workflow, and feature needs. Here’s a quick summary to help you decide:
Best for Agencies & Consulting Teams → Supervisible
Best for Agencies & Creative Teams → Float
Best for Project & Resource Management → Monday.com
Best Free Alternative → ClickUp
Best for Gantt Chart Scheduling → TeamGantt
Best for Enterprises → Smartsheet
📌 If you want a flexible, high-visibility tool, try Supervisible here.
📌 If you need a more visual alternative to Resource Guru, try Float here.
📌 If you need an all-in-one work management platform, try Monday.com.
Author: Orlando Osorio
Learned Growth, SEO, Content, Webflow working w/ MasterClass, Robinhood, Medium, Reforge, BetterUp (and new startups). Now helping teams hit unicorn status.
Orlando Osorio is a growth marketing expert, entrepreneur, and angel investor with over a decade of experience helping startups and tech companies scale. He is the founder of Meaningful, a full-stack growth marketing agency that helps startups grow through a data-driven, experiment-led approach. The agency specializes in SEO, content strategy, web development, and growth acquisition, optimizing visibility across Google, YouTube, Perplexity, and ChatGPT.
His expertise extends to MVP development, conversion rate optimization (CRO), and data-driven decision-making through advanced tracking, analytics, and dashboards. Meaningful also optimizes marketing operations with martech automation and seamless integrations.
Beyond execution, the agency provides fractional CMO and CTO services, offering strategic planning, resource allocation, and team mentorship. At Meaningful, strategy, execution, and innovation drive sustainable growth.
Orlando has worked with unicorns and high-growth companies across multiple regions. In the US, he has collaborated with Medium, Robinhood, BetterUp, Reforge, Grove, SamCart, CloudKitchens, ConsumerAffairs, and Swagbucks. In Latin America, he has helped scale Minu, Cashea, Moons, Siclo, Conekta, Klar, Luuna, Crabi, Delta Protect, and Reservamos. In Europe, he has worked with Raycast and Pearson.
Beyond running Meaningful, Orlando is a limited partner at 0BS, Nascent, and 500 Startups, actively investing in and advising early-stage startups. He has founded five companies in travel, wellness, and consulting and participated in MassChallenge, Wayra, and Startup Chile.
As a member of Reforge and Demand Curve, Orlando is a Webflow developer and a strong advocate for the no-code movement. He is passionate about mentorship, coaching teams, and advising founders on go-to-market and growth strategies.
His impact has been recognized across the tech ecosystem. One of his previous companies secured angel investment from Michael Seibel, CEO of Y Combinator, highlighting his ability to build and scale innovative ventures. Additionally, his expertise in web design and development earned him an award from Webflow.
Recently, he joined as a mentor at Endeavor and became an active contributor to Mexico Tech Week, reinforcing his commitment to the startup ecosystem. In his spare time, he hosts Accionables, a podcast where he engages in conversations with industry leaders and innovators.