You don’t have a capacity problem.
You have a visibility problem.
Supervisible is resource management software for agency owners and operators. One live view of availability, staffing and project margins. Plan without daily timesheets; compare actuals where recorded.
Discuss your workflow · Explore evaluation and setup
Built for Webflow, Framer, design, SEO, Shopify, social media, and PR agencies, and development studios.
Webflow agencies
Framer agencies
SEO agencies
Design agencies
Shopify agencies
Social media agencies
PR agencies
Dev studiosThis is what visibility looks like.
The problem
Running a small agency means making decisions
with incomplete information. Every day.
When staffing, leave and costs live in separate places, the plan can fall behind the work.
“Can we take on this client?”
You message three people on Slack, wait for replies, add up the answers in your head, and make a gut-feel decision on a $40,000 retainer. The commitment depends on an incomplete picture of who is available.
“Was this project profitable?”
You find out after it closes. The month-end review shows the hours went over, scope crept, and labor exceeded revenue — but by then the work is invoiced and there’s nothing to do about it.
“Why are the plans always wrong?”
Your project tool doesn’t know about the vacation that was just approved. Your capacity spreadsheet doesn’t know about the project staffed on Friday. Every week starts with a manual reconciliation nobody asked for.
You can’t fix what you can’t see.
See how Meaningful, the agency that built Supervisible, uses a shared operational view. Read the story →
Resource management built for how agencies actually run.
Four connected views. Staffing, time, and margin always in sync.
Workload
See every person’s real workload.
Not how many cards are on someone’s board — how many hours they’re booked against the hours they have. See who’s slammed and who has room before you say yes to the next client.
Explore team capacity planning →
Project planning
See who’s assigned to every project.
Staff someone on a project and their workload updates itself — no second spreadsheet to remember.
Explore project management →
Time off
Know who’s out before it’s a problem.
Approve someone’s leave and their hours drop out of the plan automatically — a two-week holiday stops being the reason a deadline slips.
Explore time-off tracking →
Profitability
Are your projects actually making money?
Revenue, cost, and margin on every project — from the first staffing decision, not the month-end post-mortem. Catch the ones quietly losing money while you can still do something about it.
Explore resource planning →
Explore a planning scenario
What could five points of utilization mean?
Additional modeled billable value over 52 weeks
$312,000
Illustration: 40 available hours per person each week, 5 additional billable percentage points, 52 weeks at the selected rate. Assumes enough demand and billing at that rate; excludes leave, costs and collections. This is not lost revenue or profit. Get the full picture with the utilization calculator →
Keep the team informed.
Send project updates to Slack and approved leave to Google Calendar. Availability is managed in Supervisible.
Slack
Receive project updates and notifications in Slack, and review supported approval requests where your team already works.
Google Calendar
Approved full-day leave in Supervisible creates an out-of-office event in the person’s connected Google Calendar.
Connect a compatible AI assistant through the documented MCP integration.
Proof
Agencies that can finally see the whole picture.
Read how agency operators describe their work with Supervisible.
Meaningful built Supervisible to connect staffing and project financials.
“We used to guess which projects were making money. Now we know.”
A capacity view for project staffing
“Supervisible has become my go-to tool for assessing my team’s capacity to take on new projects. It provides valuable insights into our workload and helps me make informed decisions about project assignments.”
Replaced manual workload tracking with a live view
“What I love about this is that it gives me an incredible overview in real time. I was already doing this manually — now I can see exactly where I need to go and what’s happening.”
Honest scope
Built for agency operations.
Not trying to replace everything else.
Supervisible runs the operational layer of a small agency. It doesn’t try to replace your accounting software, your CRM pipeline, or your Notion wiki.
What Supervisible covers
- Client management— list, history, AI-enriched profiles
- Project management— staffing, timelines, actual hours
- Team workload & capacity— real hours, real utilization
- Time off— connected to capacity automatically
- Project financials— margin, revenue, cost per project
- Invoicing— creation, sequences, payment tracking
- Integrations— Slack, Google Calendar and MCP
What it works alongside
Not replaces
- CRM— Sales pipeline and lead tracking
- Accounting— Xero, QuickBooks, Sage
- HR / Payroll— Dedicated platform
- Client portals— Project-facing delivery
- Creative tools— Proofing and approvals
If you need everything, tools like Scoro or Productive serve that need. Supervisible is the operations layer: staffing, availability and project financials, with planning that does not require daily timesheets.
Orlando Osorio
Co-founder
Alberto Sadde
Co-founder
“We built this because we needed it.”
Meaningful is a 35-person growth marketing agency. We spent years building workarounds in ClickUp, tracking capacity in spreadsheets, and discovering project margin problems after it was too late to do anything about them.
We looked for a tool built for our size — one that showed capacity without timesheets, connected profitability to projects, and didn’t take a month to set up.
We couldn’t find it. So we built it.
→where Supervisible was bornNow used by 11+ agencies across Latin America, the US, and Europe
Questions agency operators ask.
Still have a question? Request a demo →
Supervisible is resource management software for agency owners and operators. It connects project staffing, team availability, time off, costs and margins so you can plan delivery and review the financial effect of staffing choices.
It is designed for agencies coordinating people across several client projects, including marketing, design and development teams. It is a good fit when capacity and project financials have become difficult to reconcile across spreadsheets. Keep dedicated tools for your sales pipeline, accounting and detailed task workflows when you need them.
Yes. Planned capacity uses project allocations and available hours, including approved leave. You can plan without daily timesheets. Recorded actual hours answer a different question: how delivery compared with the plan.
Connect a compatible AI assistant through Supervisible’s MCP integration. Authorized users can ask about projects, people and capacity, and use supported staffing tools to prepare or apply changes. Preview proposed changes before applying them and check the affected people and period. Access depends on the user’s permissions.
Staffing plans use estimated hours, rates, revenue and costs to project margin. Financial reports can use recorded actuals where available, with planned values as a fallback in relevant views. Check the period, assumptions and included costs before treating a project margin as the agency’s net profit.
You can keep a task tool alongside Supervisible and use Supervisible for staffing, availability and project financials. This does not imply automatic task synchronization. The documented integrations include Slack, Google Calendar for approved full-day leave, and MCP for compatible AI assistants.
Send your contact and agency details through the demo form. The team will follow up to arrange a walkthrough, discuss the workflows you need and plan setup. Submitting the form is a demo request; it does not create an account or book a meeting.
From the blog
Ideas on capacity, margin, and how agencies run.
- 9/80 Work Schedule: Pros, Cons, Payroll and Examples
- Agency Organizational Charts: Functional, Pod and Matrix Examples
- Agency Pricing Models: The Full Guide (2026)
- Agency Utilization Rate Benchmarks
- How to Read Your Agency Utilization Calculator Results
- 20 Best Capacity Planning Software & Tools for Agencies (2026)
Bring your next staffing decision to the demo.
See the workflow, check the fit and agree on a practical setup plan.
See how Supervisible fits your agency’s operating routine
Request a demoWalk through your use case
Tell us how you plan projects today. We’ll show the staffing, capacity and financial workflows that fit your agency.
By arrangement
Import your team & projects
Start with your team, availability, clients, active projects and rates. Agree on the setup steps and responsibilities with us.
Based on your data
Run the agency on real numbers
Review staffing and projected margins each week. Compare with actuals where recorded and keep assumptions current.
Ongoing