Float vs Resource Guru: Features, Pricing & Which to Choose in 2026

Both Float and Resource Guru launched in 2011 as dedicated resource management platforms, and both remain popular choices for teams that have outgrown spreadsheets. But they solve the problem differently: Float leans visual and scheduling-first, while Resource Guru packs in more reporting, timesheets, and approval workflows.

This comparison breaks down what each tool does, how their features and pricing stack up, and which one fits your team, plus where an agency-specific option like Supervisible fits in.

Each Tool At a Glance

What is Float?

Float is a resource management tool built around visual, drag-and-drop team scheduling. Its core strength is clarity: a clean timeline that shows who's booked, who's available, and where the gaps are, with real-time updates as plans shift.

The platform is popular with creative agencies, production studios, and professional services teams that need fast, low-friction resource scheduling without a steep learning curve. Float handles project planning, capacity views, leave management, and, on higher tiers, time tracking and budgeting.

For integrations, Float connects with Jira, Asana, Slack, Trello, Teamwork, Google Calendar, Outlook Calendar, and thousands more through Zapier. It's a strong fit for a remote team that lives in those tools and wants scheduling to stay in sync.

What is Resource Guru?

Resource Guru is a resource scheduling tool that pairs a fast, drag-and-drop schedule with more built-in operational depth than Float at the entry level. Its standout features are clash management, which flags double-bookings in real time, a waiting list for tentative work, leave management, and personalized dashboards.

It's used by agencies, consulting firms, IT teams, and professional services teams that want dependable employee scheduling plus reporting on resource utilization and forecast-vs-actual hours without paying enterprise prices. On its mid and top tiers, Resource Guru adds timesheets, customizable reports, and approval workflows.

Resource Guru also offers integrations with Google Calendar, Outlook Calendar, Slack, and Jira through its API, so schedules stay connected to the rest of your stack.

Key Differences Between Float and Resource Guru

Both tools cover the resource management basics well. The differences show up in reporting depth, time tracking, scalability, and price.

Interface & scheduling

Float wins on visual simplicity: its drag-and-drop timeline is one of the cleanest around, which shortens onboarding for new users. Resource Guru's schedule is nearly as intuitive but adds clash management and a tentative-booking waiting list, which help teams juggling overlapping resource allocation requests avoid conflicts.

Time tracking & project management

Resource Guru includes timesheets and quick-log time tracking from its Blackbelt tier, tightly linked to the schedule, which is useful for project tracking and billable hours. Float keeps time tracking on its Pro tier and up. Neither is a full project management software replacement; teams usually pair them with a dedicated project management tool.

Reporting & analytics

Resource Guru offers deeper reporting, such as utilization rates, forecast vs. actuals, and customizable exports, that support real capacity planning. Float's reporting is lighter and centered on allocation and availability, which is fine for basic needs but thin for data-driven operational efficiency.

Scalability & integrations

Float scales well for small-to-mid teams and has broad integrations, including Zapier's 6,000+ apps. Resource Guru scales predictably by headcount but has no volume discount, so costs rise linearly as you grow. Both are solid resource scheduling tools; neither is designed for heavy financial forecasting.

Feature & Pricing Comparison

A few pricing notes: Float bills only for people you add to the schedule, and guests are free, with time tracking and reporting arriving on the Pro tier. Resource Guru is cheaper to start and unlocks timesheets on Blackbelt and SSO plus approval workflows on Master, but adds cost per placeholder and per non-human resource, so model your real headcount before committing.

For agencies weighing these against a resource management software built specifically for their model, Supervisible ties capacity planning directly to client profitability without requiring timesheets at all.

Which Tool Is Right for Your Team?

Choose Float if your priority is the simplest, most visual team scheduling experience, you want fast onboarding, and you rely on broad integrations with tools like Jira, Slack, and Google Calendar. It's a natural fit for creative businesses and studios managing shifting priorities.

Choose Resource Guru if you want more built-in depth at a lower starting price, including timesheets, clash management, leave management, and stronger reporting on resource utilization. It suits consulting firms and IT teams that need dependable employee scheduling plus project tracking.

It's also worth comparing these two against other platforms before you decide. See our Runn vs Float breakdown if strategic capacity planning is on your shortlist. Whatever you choose, run a free trial with your real projects and involve the people who'll use it daily.

The Bottom Line

Float and Resource Guru are both strong resource management tools that beat spreadsheets for team scheduling. Float is the more visual, integration-rich option; Resource Guru offers more built-in reporting and timesheets at a lower entry price. The right pick comes down to whether you value simplicity and visual clarity (Float) or depth and value (Resource Guru).

For agencies and professional services firms that need more than scheduling, where resource allocation, utilization rates, and profitability all need to live in one place, a purpose-built tool like Supervisible can deliver more long-term value than adapting a general resource scheduling tool to agency workflows.

Go Beyond Basic Resource Scheduling

While Float and Resource Guru handle scheduling, agencies need visibility into client profitability and financial forecasting alongside resource planning.

Supervisible combines resource management with financial insights specifically for agencies who need to balance team capacity with profitable client relationships. Discover how to manage resources while tracking project profitability and financial performance. Book a demo.